Meeting/Study Room Reservations

The Westminster Public Library is pleased to offer a variety of rooms for use and/or rental. Rooms are available at both College Hill and Irving Street. Download the Meeting/Study Room brochure.

Meeting Rooms

ANNOUNCEMENT: Our new meeting room reservation software, SPACES, will launch Feb. 5, 2020. All existing reservations for February and March will be moved by library schedulers to SPACES. At that time, you will receive an email confirmation and verification request from SPACES. Please make sure to verify your email address, or you will not receive any future confirmations. During the transition period from Feb. 3-4, new reservation requests will not be processed. Phone reservations will be discontinued beginning Feb. 3. Some policies and guidelines will be updated. Questions? Call 303-658-2647.

Rent a meeting room (see announcement above)
Meeting room descriptions, fees and photos
Meeting room guidelines and policies
Cancel a reservation
Technology Setup
Meeting room questions or cancelations? Call 303-658-2642.

Study Rooms

Reserve a College Hill 1st Floor study room
Reserve an Irving Street study room
Study room policies
Study room questions or cancelations? Call College Hill: 303-658-2603. Call Irving Street: 303-658-2303.

Room Descriptions, Fees and Photos

COLLEGE HILL

3705 W 112th Ave. Westminster, CO 80031

	L 211 Multipurpose Room Capacity: 80 lecture style or 50 classroom. Fee: $60/hour. Make a reservation. Equipment: white boards, DVD/Blu-ray, sound system, LCD projector with VGA connection. If needed, please bring an adapter for your device. View the L211 room calendar to check availability.
	L 107 Community Bancorp Multipurpose Room Capacity: 50 lecture style or 30 classroom. Fee: $50/hour. Make a reservation. Equipment: white boards, DVD/Blu-ray, sound system, LCD projector with HDMI connection. If needed, please bring an adapter for your device. View the L107 room calendar to check availability.
	L 200 Bruchez Conference Room Maximum capacity = 14-18. Fee: $40/hour. Make a reservation. Equipment: Large conference table, white board, TV with DVD/Blu-Ray player and VGA connection. If needed, please bring an adapter for your device. View the L200 room calendar to check availability.
	L 167 Conference Room Maximum capacity = 12-15. Fee: $20/hour. Make a reservation. Equipment: Conference table and white board. View the L167 room calendar to check availability.
	College Hill 1st Floor Study Rooms Five small group rooms are suitable for quiet study groups of six persons or less. Study rooms are available for those 12 and older. 1st floor study rooms require a reservation. Make an online reservation using D!bs up to two weeks in advance. For more information call 303-658-2603.

IRVING STREET

7392 Irving St., Westminster, CO 80030

	Irving Street Community Room Capacity: 50 lecture style, 30 classroom style. Fee: $30/hour. Make a reservation. Equipment: white boards, DVD/VCR, sound system, LCD projector with VGA and HDMI connection. If needed, please bring an adapter for your device. View the Irving St. Community Room calendar to check availability.
	Irving Street Study Rooms Four small group rooms are suitable for quiet study groups of six persons or less. Study rooms are available for those 12 and older. Irving Street study rooms require a reservation. Make an online reservation using D!bs up to two weeks in advance. For more information call 303-658-2303.

Reservation Guidelines and Policies for Meeting Rooms

Guidelines

Groups must abide by the library Standards of Acceptable Use
Groups may book a maximum of six days within a one-month period.
Groups may book only three consecutive days within a one-month period.
Groups who meet weekly may book one month out.
Groups who meet less than weekly may book three months out.
Twenty-four-hour notice is required to cancel a reservation or the group is still responsible for room rate.
Three cancellations without notice will revoke reservation privileges.

Policies

Rooms are not available for private social functions.
Flat fee structure for all groups.
Room fees are due on the day of the meeting, prior to start of meeting. Fees to be paid at College Hill 1st Floor Circulation Desk or Irving Street Circulation Desk. Unpaid balances will revoke reservation privileges.
Patrons must be 16 and older to reserve meeting rooms.
All meetings shall remain open to Library Staff.
No alcoholic beverages are permitted in the library without the express consent of the college.
The Library is a tobacco-free facility.
Patron/group is responsible for any damage to library meeting room property.
Meetings may begin 30 minutes after the library opens and must end 30 minutes prior to closing. There is no access to the library before or after posted hours of operation.
Scheduled reservations must include set up and take down time. You will be charged for any use in excess of your scheduled time.
The Library cannot store any group’s equipment, etc. and is not responsible for materials or equipment left in the library by users.
Permission to use meeting rooms does not constitute an endorsement by the Library of the group’s beliefs or policies.
The Library reserves the right to revoke meeting room privileges at any time.
Groups using rooms should keep noise to an acceptable level for a library environment.

Reservation Policies for Study Rooms

Reservations are required to use the library study rooms. A full name and a valid email address will be needed to book a room.
Study rooms can be booked for up to two hours by visiting http://tinyurl.com/wpldib s
Patrons may book up to four hours per day by completing two separate reservations
Reservations can be made up to two weeks in advance.
Patrons may use an empty study room, but reservations take priority.
The Library reserves the right to revoke room privileges if the patron does not follow the study room policies or the Standards of Acceptable Behavior.
College Hill study room L155, L156, L157, L158, L168 are available:
- Monday – Thursday, 9:30 a.m. – 7:30 p.m.
- Friday 10:30 a.m. – 4:30 p.m.
- Saturday and Sunday, 1:30 p.m. – 4:30 p.m.
Irving Street study rooms A,B,C, and D are available:
- Monday – Wednesday 9:30 a.m. – 7:30 p.m.
- Thursday 9:30 a.m. – 4:30 p.m.
- Friday and Saturday 10:30 a.m. – 4:30 p.m.
- Sunday 1:30 p.m. – 4:30 p.m.

Help with Technology Set Up

If you have not used the projector before, we strongly recommend meeting with an Automation staff member sometime before your meeting to make sure your equipment is compatible with our projector. Let the scheduler know if you want to set this up. Note: Technology staff may not be available on the day of your reservation to help solve a problem. Don't let equipment issues disrupt your meeting- please, plan ahead.